Sample Forms

Leasing Video

Your lease consists of multiple documents/addendums:

• Residential Lease

• Damage Addendum

• Addendum to Lease

• Rules & Regulations

• Joint Lease Acknowledgment Letter

You were emailed a copy of all your paperwork shortly after you signed for your Charleston Towns home, but you’re welcome to visit our sample forms as a quick reference 24/7!  To request a copy of all your paperwork, simply email Kristina@OffCampusHousing.com.

Subleasing vs Assigning

You have the option to sublet or assign your bedroom. Please keep in mind that finding the replacement tenant is ultimately your responsibility.  Here are some helpful places to advertise:

The biggest difference is with a sublease agreement, you remain liable for damages/unpaid rent, because a sublease agreement is between tenant and sub-tenant, not Matchbox. With an assignment, you’re released from ALL liability of the lease agreement, because the new tenants’ name replaces yours on the lease agreement. We highly recommend an assignment if you do not plan on returning to or moving into the townhome.

Please see the tabs below for the complete processes involved with subleasing or assigning your space. As always, please direct any further questions/concerns to our Property Manager: Kristina@OffCampusHousing.com.

 

Assignment

Sublease

Please keep in mind that in you must have this entire process completed BEFORE your assignee’s move-in date. We will not allow any assignee to move in until such time.

Once you find someone, that person will need to complete the online application. This person will also need to make sure to bring their driver’s license on the day they move in for us to make a copy.

An entire new upfront deposit is required from your assignee. This payment totals ($580-full new unit or $550-partial renewal unit for the 2019-2020 lease term) and must be made out to Matchbox Realty, made by check or money order ONLY, and received before the assignee can sign the lease.

  •  The security deposit portion of the upfront fees you paid at lease signing can be returned to you.
    • This will occur immediately, if this Assignment is taking place BEFORE the lease has started/you’ve taken possession.
    • If this Assignment is taking place AFTER the lease has already started, this will occur after the 10 day time period we allow the assignee, upon taking possession, to report any already-present damages to management. If damages are reported, you will receive your security deposit, less the charges associated with those repairs, if necessary.

Further, you will be responsible for an assignment fee that is equivalent to one month’s rent per the Rules and Regulations of your lease. If so desired, we can use the portion of your upfront fees that will be returned to you towards this amount.

There is also an assignment of lease form that will need to be completed/signed by you and the person you are assigning to. To receive a copy of this form, please stop by the Charleston Townes office during business hours or email Kristina@OffCampusHousing.com.

Each of your roommates will need to send an email to Kristina@OffCampusHousing.com confirming that they are okay with the assignment taking place. They must include the first and last name of this person in the body of the email, as well as the unit number.

Once our office has received the completed assignment of lease form, emails from all roommates, and the assignment fee has been paid, we can then set up a time and date for the person taking over to come in and sign the actual lease agreement, effectively removing your name. Once they have signed the lease, you will no longer have any obligation to the lease agreement.

If you have already picked up keys, a fob, and parking sticker, please ensure you return these to our office to avoid being charged for replacements. If your assignee asks, please let them know that they will need to come to the office to pick up new keys and a parking pass on their move in date; they will not be getting them from you.

 

Once you find someone, that person is encouraged to complete the online application, however, this is not mandatory. This person will also need to make sure ot bring their driver’s license in for us to make a copy of to put in your file.

There is a sublease agreement form that both you and the sublet will need to sign off on, as well as your roommates. To receive a copy of this form, please stop by the Charleston Townes office during business hours or email your Property Manager. If your roommates are not available to physically sign the form, they may send an email to the Property Manager as well at Kristina@OffCampusHousing.com confirming that they are okay with whomever will be subleasing from you.  These emails must include the first and last name of such person.

Secondly, there is also a $150 sublease fee that you as the leaseholder will be responsible for paying.

Lastly, please keep in mind that this is an agreement between you and the sublet, so you will remain the lease holder. There is a place on the form where you can request a security deposit from the sublet, which you would hold onto in the event that there are any damages during the time the sublet was residing in your unit.  This is optional.

Once the completed sublease form has been turned in, your current roommates have signed off on or emailed their permission, and the sublease fee has been paid, then the sublease will go into effect on the date that you both have specified on the form.

You will give the person you are subleasing to your keys and parking pass. You may leave these in the office with us for them to pick up when they move in if needed. Further, if they need to submit online payments or maintenance requests, they will need your account login information to do so. We cannot give a sublease their own account number because, again, you remain the leaseholder.

Please keep in mind that with a sublease, you remain liable for damages/unpaid rent. This is because the sublease agreement is between you, as the tenant, and your sub-tenant, not Matchbox. Therefore, if for some reason the subleasee “breaks” the agreement in any way, you as the leaseholder would have to pursue any actions to enforce this on your own, using the agreement you both filled out to aid in any civil action taken by you, should it come to that.

 

Joint & Several Responsibility

Your lease calls for joint and several responsibility.  This means that:

1. If ALL Guaranties of Lease are returned to management prior to commencement date of your lease, each tenant is responsible for 25% of all amounts due under the lease (versus joint liability for the full 100%).

2. If NOT ALL Guaranties of Lease are returned to management prior to commencement date of your lease, all tenants are jointly and severally responsible for all amounts due under the lease (versus liability for 25%).

Please keep in mind that joint and several responsibility means that all charges, damages &/or deductions are split evenly amongst roommates regardless of the scenario.  This includes charges, damages &/or deductions present inside an individual bedroom or bathroom, as well as common spaces.

The Nitty Gritty:

All damages/repairs are joint & several per your lease agreement.  Please see page 3 of the Residential Lease:

Multiple Tenants. Where more than one Tenant signs this Lease, a deduction to be made from the Security Deposit will be joint and several, and Landlord is not liable for any understanding that may exist between two or more Tenants as to the portion of the Security Deposit that one Tenant may be entitled to, as opposed to another Tenant.

Additionally, the Addendum to Lease Agreement states:

It is further agreed to that each Tenant that signs the Lease Agreement for the above stated property during the term of this lease shall be jointly and severally responsible for any and all damages to the Property.

Per the Rules & Regulations:

Agreements/disagreements/understandings between roommates are between roommates only and are not between roommates and Landlord/Agent and shall be handled amongst roommates.

 

 

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